Privacy Policy

Effective February 8, 2023

The Trails at Beech Creek Homeowners Association, Inc. and its affiliates (also collectively referred to as “we,” “our,” and “us”) are concerned about privacy issues and want you to be familiar with how we collect, use, and disclose information. This Privacy Policy (this “Policy”) describes the types of information we may collect from you or that you may provide when you visit the website (our “Website”) and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This Policy applies to information we collect:

  • On our Website
  • In email, text, and other electronic messages between you and our Website
  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy

Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website. By accessing or using our Website, you agree to this Policy. This Policy may change from time to time (see the section Changes to our privacy policy below). Your continued use of our Website after we make changes is deemed to be acceptance of those changes, so please check this Policy periodically for updates.

Who we are

The Trails at Beech Creek Homeowners Association, Inc.
To ask a question or comment about this Policy and our privacy practices, contact us.

Information we collect about you

We collect a variety of information from and about users of our Website, including:

  • Personally Identifiable Information;
  • Information that is about you but individually does not identify you, such as, information regarding your emergency contacts, pets, or vehicles; and
  • Information about your internet connection, the equipment you use to access our Website, and usage details.

Personally Identifiable Information (“PII”) is information that can be used to personally identify you as an individual, such as:

  • First and last name
  • E-mail address
  • Postal address
  • Telephone number
  • Age
  • Date of Birth.
  • Profile picture
  • Social media account ID
  • Country of residence

If you submit any PII relating to other people to us in connection with our Website, you represent that you have the authority to do so and to permit us to use the information in accordance with this Policy.

We may collect information in several ways, including:

  • Directly from you: Information that you provide to us at the time of registering to use our Website, subscribing to our service, posting material, responding to surveys, or requesting further services.
  • Through server log files: Like most standard websites, our Website uses log files to collect information about your computer and internet connection, including your internet protocol (IP) address, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. This information will be used to analyze trends, administer the site, track your movement in the aggregate, and gather broad demographic information for aggregate use.
  • Through cookies: A cookie is a piece of data stored on the user’s computer tied to information about the user. Cookies allow our Website to serve the user with specific information tied to the user and help facilitate ongoing access to our Website. Usage of a cookie is in no way linked to any PII. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website.
  • Through web beacons: Web beacons are small electronic files that permit us, for example, to count the number of users who have visited certain pages of our Website, opened a particular email or other related website statistics.
  • Through correspondence and offline contact: If you contact us, we may collect information through records and copies of your correspondence with us.
  • From third parties: Information that we receive from our business partners and third party servicers.

The information we collect automatically is statistical data and may include PII, or we may maintain it or associate it with PII we collect in other ways or receive from third parties. It helps us to improve our Website by enabling us to speed up your searches, recognize you when you return to our Website and store information about your preferences.

User Contributions

You may also provide information to be published (hereinafter, “posted”) on public areas of our Website, or transmitted to other users of our Website or third parties (collectively, “User Contributions”). Your User Contributions are posted on and transmitted to others at your own risk. Additionally, we cannot control the actions of other users of our Website with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


We may also use cookies, web beacons and server log files to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking).

If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.


This site utilizes caching in order to facilitate a faster response time and better user experience. Caching potentially stores a duplicate copy of every web page that is on display on this site. All cache files are temporary, and are never accessed by any third party, except as necessary to obtain technical support from the cache plugin vendor. Cache files expire on a schedule set by the site administrator, but may easily be purged by the admin before their natural expiration, if necessary. We may use services to process & cache your data temporarily. Please see for more details.

How we may use your information

To the extent permitted by applicable law, we may use information that we collect about you or that you provide to us:

  • To contact you and other owners/residents within the community, for example, through email correspondence, push notifications, or our newsletters
  • To communicate with you regarding services, which you may request from our Website
  • To allow you to participate in surveys on our Website
  • To respond to your inquiries and fulfill your requests
  • To present our Website and its contents to you
  • To personalize your experience on our Website
  • To send administrative information to you, for example, information regarding our Website and changes to our terms, conditions, features, and policies
  • To allow you to participate in interactive features on our Website
  • To allow you to contact and be contacted by other users on our Website
  • To permit you to participate on message boards, chat rooms, personal web pages or profiles, forums, and blogs to which you are permitted to post information and materials
  • To carry out obligations and enforce our rights arising from any contract entered into between you and us
  • To comply with legal process; to respond to request from public and government authorities; to enforce our terms and conditions; to protect our operations or those of any of our affiliates; to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and to allow us to pursue available remedies or limit the damages that we sustain
How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Disclosure of your information

To the extent permitted by applicable law, your PII may be disclosed:

  • To identify you to anyone to whom you communicate on our Website
  • To our affiliates for the purposes described in this Policy
  • To contractors, service providers, and other third parties who we use to support our business, such as website support, data analysis, payment processing, order fulfillment, IT services, customer service, and other services
  • By you, on message boards, chat rooms, personal web pages or profiles, forums, blogs or other services to which you are able to post information and materials
  • If you participate in social sharing (such as if you connect to your social media account), to your friends associated with your social media account, to other users of the social media website, and to your social media account provider, in connection with your social sharing activity
  • To any third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of any or all portion of our business, assets or stock, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding
  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request
  • To enforce or apply our terms of use and other agreements
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of The Trails at Beech Creek Homeowners Association, Inc. or others
  • For any other purpose disclosed by us when you provide the information
Who we share your data with

Your data may be shared with the Association’s board of directors, officers, and property managers, as well as any Association contractors that have a legitimate business use.

If you request a password reset, your IP address will be included in the reset email. Visitor comments may be checked through an automated spam detection service.

Third party collection, use, and disclosure of your information

Our Website may contain links to various third party service providers and websites. These third party service providers and websites may collect PII and other related information. This Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any site to which our Website contains a link. The inclusion of a link on our Website does not imply endorsement of the linked site by us or any of our affiliates.

Additionally, our Website may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.

Choices and Access

We strive to provide you with choices regarding our use and disclosure of PII. We have created mechanisms to provide you with the following control over your information:

  • You can set your browser to refuse all or some browser cookies or to alert you when cookies are being sent. However, if you select this setting you may be unable to access certain parts of our Website.
  • If at any time you wish to stop receiving phone, mail, messages, etc. from us, please just let us know by emailing, calling, or writing to us using the contact information listed below.

To review, correct, update, delete, or otherwise limit our use of your PII or other information (such as behavioral tracking), please email, call, or write us using the contact information listed below. If you delete User Contributions, copies of your User Contributions may remain viewable in archived pages, or may have been copied or stored by other Website users.


When users submit sensitive information via our Website, their information is protected both online and offline. Prevention of unauthorized access or disclosure of data is of the utmost importance. Physical, administrative and technical procedures are employed to safeguard all collected information. These security measures include device safeguards and secured files and buildings as well as oversight of our third-party service providers to ensure information remains confidential and secure.

All data transactions occurring over a public network (i.e., the Internet) are encrypted using SSL/TLS technology. Specific certifier details can be inspected in your browser during a secure session (see browser-specific help for details). Additionally, sensitive data at rest is encrypted to maintain confidentiality and integrity of that information.

Access to personal information and data by our employees is limited to those persons or agents of our company that have a specific business purpose for maintaining and processing such information. These individuals are made aware of their responsibilities to protect the security of that information and also uphold the principles of confidentiality and integrity.

The safety and security of information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. Please do not share your password with anyone. Sharing of account passwords is considered an acceptable use violation and may result in loss of access to our Website. Additionally, we urge you to be prudent about posting information in public areas of our Website where the information may be viewed by any user of the Website.

Unfortunately, new vulnerabilities arise in the realm of technology every day. Although we strive to protect your information, circumstances beyond our control may compromise that goal. As with any Website, please be conscious of the data you share. If you are not comfortable providing any information, it is your right to withhold it.

Children under the age of 13

Our Website is not intended for children under 13 years of age. Visit the Federal Trade Commission website for more information about the Children’s Online Privacy Protection Act.

Changes to our privacy policy

If we decide to change our Policy, we will post any changes we make on this page with a notice that the Policy has been updated on our Website home page. Any changes to this Policy will become effective when we post the revised Policy on our Website. The effective date for this Policy is identified at the top of this page. You are responsible for periodically visiting our Website and this Policy to check for any changes. Your use of our Website following these changes means that you accept the revised Policy.

Contact Information

To ask a question or comment about this Policy and our privacy practices, contact us.